Human Resource Officer (UICOMP Peoria)

Hiring Department: Human Resources

Location: Peoria, IL USA

Requisition ID: 1024686

Posting Close Date: 4/22/24

This position is located on the Peoria campus 170 miles southwest of Chicago. (On-Site Work – Not Remote).
The University of Illinois College of Medicine Peoria (UICOMP) educates 265 medical students and more than 300 physician residents and fellows annually. Additionally, it provides clinical care to more than 31,000 patients annually and conducts basic science, clinical and outcomes research. UICOMP is a regional campus of the University of Illinois College of Medicine, a part of the University of Illinois Chicago and University of Illinois System. The College of Medicine Peoria is home to the Cancer Research Center, Center for Wellbeing, and is a collaborator in Jump Simulation. Learn more about UICOMP at http://peoria.medicine.uic.edu.

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

Position Summary
As part of the HR team, this position performs complex HR duties for the Peoria Campus. The HR Officer is responsible for mandated documentation, maintenance/input of human resource programs and systems, applicant processing, support of HR operations as well as recommending process/procedure improvement. The position requires knowledge of HR law, Civil Service Statutes and Rules, University of IL Policy and Rules, UIC Policy and Rules, union contracts and the state benefit programs. Serves as a departmental resource. This position requires independent judgment, discretion, initiative and organization. The position works under direction from the Human Resource Associate (HR Director).
Duties & Responsibilities

Performs Civil Service recruitment functions including: requisition submission (JDXpert), postings (Cornerstone), applicant eligibility review, credentialing/scoring, data collection, nepotism forms, education and license verifications, restrictive screenings, submission of criminal background checks, references, I-9’s, processing of new employee documentation, system entry and paperwork. May include Day I orientation of new employees. Back-up for staff benefit orientations. Position promotes compliance with Civil Service employment policies, procedures, documentation requirements and rules, as well as University, state, and federal employment policies. Assists with Civil Service information requests and audit prep. Supports HR Director with job description review/analysis, maintenance and audits as assigned.

Processes FMLA/leave documentation for Civil Service employees. Disseminates information to department managers and staff in the use and tracking of leaves. Applies FMLA law and University leave policies based upon extensive knowledge. Serves as an UIC leave resource. Assists employees in applying for disability and Shared Benefits.

Reviews bi-weekly payroll entry and processes payroll corrections and miscellaneous transactions. Maintains accurate funding source information for all positions. Assists with salary reports and recommendations. Responsible for processing separations/terminations and miscellaneous transactions including system accesses/security. Assists with GoTime leave process for Civil Service exempt staff. Assists with twice yearly GoTime upload making adjustments as needed. Responsible for Extra Help benefit time tracking and entry.

Responsible for confidential employee filing as well as database maintenance. Responsible for the maintenance of written operations manual for the department. Serves as a resource to employees by coordinating SURS retirement meetings and processing of retirement related transactions. Distributes University announcements as instructed.

Performs other related duties and projects as assigned. Prepares reports, composes correspondence as requested. Provides policy interpretation for staff and managers. Participates in employee activities and programs. Examples include celebrations, flu shots, service awards, committees, etc. Promotes staff involvement and works to develop positive relationships between the Human Resource Department and staff.

Qualifications:

Minimum Qualifications

NOTE: Each posting requires a separate on-line application. Applications cannot be re-used. Submission of application including complete work and education history is required; all information submitted will be verified. Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois residency is required within 180 days of employment.
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit https://www.hr.uillinois.edu/cms/one.aspx?portalId=4292&pageId=5705 to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures and employment eligibility review through E-Verify.
The University of Illinois conducts background checks on all job candidates upon acceptance of a contingent offer of employment. Background checks will be performed in compliance with the Fair Credit Reporting Act.
As an EOE/AA employer, the University of Illinois encourages applications from individuals regardless of an applicant’s race, color, religion, sex, gender identity, sexual orientation, national origin, and Veteran or disability status.
The university provides accommodations to applicants and employees. Request an Accommodation at